Use of private information policy
Last updated: May 31st 2018
We respect the EU’s General Data Protection Regulations (GDPR) and this policy explains how we collect and treat any information you give us. You won’t find any complicated legal terms or long passages of unreadable text. We’ve no desire to trick you into agreeing to something you might later regret.
Our policy covers
- Why we value your privacy
- How we collect information
- What information we hold
- Where we store your information
- What we use your information for
- How long we keep your information
- Who’s responsible for your information at our company
- Who has access to information about you
- The steps we take to keep your information private
- How to complain
- Changes to the policy
Why we value your privacy
We value your privacy as much as we do our own, so we’re committed to keeping your personal and business information safe. We’re uncomfortable with the information companies, governments, and other organisations keep on file, so we ask for only the bare minimum from our customers. We’ll never use your personal information for any reason other than why you gave it, and we’ll never give anyone access to it unless we’re forced to by law.
How we collect information
We use our website Contact form to collect your name, email address and message.
What information we hold
- If you sign up for a newsletter or magazine, we only collect your first name, last name and email address.
- If you complete and submit our contact form we are emailed your name, email address and message.
- When you visit our website you are anonymous as per Google Analytics policies.
Where we store your information
Any email submitted contact form information will be held in our inbox.
What we use your information for
If you have signed up to our mailing list we will occasionally use your contact information to send you details of our news, offers, and services. When we do, you have the option to unsubscribe from these communications and we won’t send them to you again.
If you have submitted our website contact form we may email you with information / a response as applicable.
How long we keep your information
If you sign up to our mailing list we will keep your information for as long as you remain subscribed.
Who’s responsible for your information at our company
Alexandra Watson, our business owner, is responsible for the security of your information. You can contact Alexandra by email at email@example.com or by writing to us at Kemp House, 152-160 City Road, London EC1V 2NX if you have any concerns about the information we store.
Who has access to information about you
When we store information in our systems, only the people who need it have access. Our management team have access to everything you’ve provided, but individual employees have access to only what they need to do their job.
When we store information on our email application (Infusionsoft) and only sanctioned members of our team with secure unique logins have access.
The steps we take to keep your information private
Where we store your information in third-party services, we restrict access only to people who need it. Systems are accessed by unique personal passwords. Infusionsoft automatically forces renewal every 90 days.
The computers we use are protected by a passcode access. These computers ask for authentication whenever they’re started or after 7 minutes of inactivity.
How to complain
We take complaints very seriously. If you’ve any reason to complain about the ways we handle your privacy, please contact Alexandra Watson by email at firstname.lastname@example.org. If you’re the letter writing type, send your envelope to Kemp House, 152-160 City Road, London EC1V 2NX
Changes to the policy
If we change the contents of this policy, those changes will become effective the moment we publish them on our website.